If your charity/organization would like to be nominated:

  • Fill out the application form and we will be in touch to advise on eligibility.
  • We require confirmation that your organization or a partner organization can and will provide receipts for tax purposes.


  • Your project must show a clear benefit to the community of South Dundas.
  • The project must not be proposed for personal/private property.  
  • You must be able to confirm that there are no known impediments to the completion of your project - e.g. zoning, by-laws etc. 
  • The committee recommends you present a single project or project cluster that might capture the imagination of the voters.
  • Have a project that will be completed within the year so that you can have a successful conclusion to report at next year's meeting.
  • Include pictures, videos, sketches or any visuals that will help voters get a clear picture of your plan.
  • At least one written estimate from your supplier or contractor is required as part of the vetting process. 
  • Try to anticipate any questions potential voters may have about your charity/organization.
  • You are required to disclose any other winnings or sources of funding awarded or pending for this project.  

Your Project Promotion:

Each approved charity is given a page on this site.  You can submit text, photos or videos.  Bear in mind that this is a great place to make your case.  You increase your chances of winning if you provide information that wins the hearts and minds of the majority of voters!  Think about what would lure votes toward your cause.  Send photos, plans, tell stories... Anything that would cause people to rally behind your charity!

Feel free to link your promotional campaign to your dedicated page on this website. You may wish to also encourage your existing supporters to join us!

Will we have a chance to speak to the group?

  • All approved projects will be given the opportunity to speak for 3-5 minutes prior to the vote.
  • The "Meet and Mingle" before the vote will also be an opportunity to promote your project.  
  • It is a good idea to have handouts so that, should people be rushed, they will have an opportunity to read about your project before they vote.